Martech Outlook | Saturday, November 27, 2021
Event organizers should be able to access and control all aspects of an event in a single system using a fully comprehensive event management system.
Fremont, CA: An Event Management System (EMS) gives event planners a flexible, fully integrated solution for streamlining the event management process and keeping clients, teachers, and students pleased, all while keeping essential statistics and data on hand for real estate and future planning decisions. An event planner can always know the overall status of the event, including all the components within the event using an EMS.
A comprehensive EMS must offer the following features:
Event updates and tracking
To make event changes and tracking simple to maintain, a simple interface is required. Users should be able to make changes to events, such as the time, date, status, and services required, without having to cancel and reschedule the entire reservation.
Resources and documentation
An effective event management system requires access to a library of resources and documentation. Planners and users must be able to connect all pertinent services and documents to each booking, as well as provide comments for simple reference.
On the go mobile access
A mobile app that is accessible to users and planners is required for a genuinely comprehensive event management system. People are more mobile than ever before, and event management must digitize and become mobile-friendly, with access via smartphones, tablets, and PCs.
Data security and management
Planners can display or hide information based on rooms, status, event type, or user using a secure event solution. Security professionals should also have access to ensure that event protocols are followed. To preserve sensitive information, regular backups, data encryption, and security monitoring are essential.
Custom reporting and management
Event reporting is critical not only for current and future successful events but also for space and real-time planning. Event planners have a better grasp of wasted space, important space, and where to budget for better real estate in the future if they obtain a clear picture of how their space across campus is being used for events.